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About this tool
Write a TC request letter to a school or college with admission number, class, reason and the RTE rule on immediate issue.
A transfer certificate request letter is the written application a parent or student gives the head of an institution asking for the TC that releases the student's record so they can join elsewhere. This builder assembles that letter from the admission number, class, reason for transfer and the date the new school needs it, and it checks the student's age and class against the Right to Education Act, 2009 so the letter cites section 5(3) only when that rule actually applies. Section 5(3) requires the school last attended to issue the transfer certificate immediately for a child in classes I to VIII.
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Applies RTE section 5(3) only when the child is in classes I to VIII and under fourteen, so the letter stays accurate.
One toggle switches between confirming dues are paid and asking the school to state what is outstanding.
Pronouns, signature block and wording change depending on whether a parent or the student themselves is signing.
Address it to the Principal, give a subject line with the student's name, class and admission number, then state the reason for leaving, the last day of attendance, the date the new school needs the certificate and that dues are cleared. Sign as parent or guardian with your phone number, and ask when the certificate can be collected.
For a child in classes I to VIII, section 5(3) of the RTE Act, 2009 requires the head of the school last attended to issue the transfer certificate immediately, and an official who delays it is liable to disciplinary action under the applicable service rules. The same section says a delay in producing the TC cannot be used to delay or deny admission at the new school.
For children covered by the RTE Act the immediate-issue duty in section 5(3) is not made conditional on fees, and several state education departments have issued circulars against withholding certificates. Above class VIII the position depends on state rules and the school's own contract, so clear the dues if you can and raise a written complaint with the district education officer if the certificate is still held back.
A transfer certificate comes from the school and records the class last attended, the date of leaving and conduct. A migration certificate comes from the board or university and permits you to enrol under a different board or university — a change from a state board to CBSE, or from one university to another, usually needs both.