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Draft a respectful fee waiver or instalment request letter, with the concession amount and a dated instalment schedule worked out.
A school fee concession request letter is the written application a parent makes to a principal asking for part of the fee to be waived, or for the year's fee to be paid in instalments. This builder adds up the fee heads, applies the concession you are asking for as a percentage or a flat amount, adds any arrears back, and generates a dated instalment schedule whose rows add back to the exact payable figure. It also expresses the amount as a share of your declared household income, which is the one number that turns a request into a case.
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Equal rounded instalments with the last one absorbing the difference, so the schedule always totals the exact amount due.
The payable amount as a percentage of annual household income — far more persuasive than a description of hardship.
Each ground carries the specific proof a school asks for, from a relieving letter to a damage assessment.
Address it to the Principal, give the student's name, class and admission number in the subject line, set out the fee heads and the total, explain the change in circumstances in two or three factual sentences, and state exactly what you are asking for — a percentage, an amount, or a set of instalment dates. Name the documents you are enclosing and offer to meet in person.
Yes. Outside a statutory entitlement a concession is discretionary and depends on the school's own policy, its trust rules and, for an aided school, the education department's directions. A clear, documented request with a realistic instalment plan is far more likely to be accepted than an open-ended waiver request.
Section 12(1)(c) of the Right of Children to Free and Compulsory Education Act, 2009 requires a private unaided school to admit at least twenty-five per cent of the strength of class I from children of weaker sections and disadvantaged groups in the neighbourhood, and to give them free and compulsory elementary education till it is completed, with reimbursement from the government under section 12(2). Section 3(2) adds that no child shall be liable to pay any fee or charge that prevents them from completing elementary education.
Instalments are accepted far more often, because the school still receives the full fee and only the timing changes. Many parents get a better outcome by asking for a modest concession alongside a firm instalment schedule than by asking for a large waiver alone — and offering specific dates you can actually meet makes the request easy to say yes to.