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About this tool
Fill-in-the-blank AI prompts for shot lists, client emails and gallery copy, plus a card, storage and edit-time planner.
Event Photographer Prompt Pack pairs a shoot planner with a library of fill-in-the-blank AI prompts for shot lists, client emails and gallery copy. The planner takes your shoot length, frames per hour and average RAW size and returns the frames you will shoot, how many cards to carry, how much archive space three copies will need under the 3-2-1 backup rule, and how many hours the edit will take at your own minutes-per-image. The prompts cover wedding and corporate shot lists, booking confirmations, pre-event questionnaires, delivery emails, pricing replies and the difficult conversations about weather and disappointment.
Open Event Photographer Prompt Pack on AltFTool — it loads instantly in your browser.
Under Card, storage and edit-time planner enter Shoot length (hours), Frames per hour (all cameras), Average RAW file size (MB), Card capacity as printed (GB), Share of frames delivered (%), Editing minutes per delivered image and Copies you keep (3-2-1 rule)
Under Prompt library narrow the 10 prompts with Search prompts or the Category dropdown — Shot lists, Client emails, Gallery copy, Operations or Difficult conversations — then select a card and complete its variables under Fill in the blanks
The planner reports Frames expected, RAW written, Frames per card on a usable GiB card, Cards to carry, Archive across all copies and Editing time; Copy plan and Copy prompt each write to the clipboard, Clear fields empties the variables and Reset restores the planner and prompt
Frames per card, cards to carry and total archive at your chosen number of copies, in binary units your computer agrees with.
Every prompt forces a time block, a location and a lens onto each shot instead of producing a wish list.
Templates ban 'magical', 'fairytale' and invented backstory, and require exclusions and limits to be stated plainly.
At a typical event pace of 200 to 300 frames an hour, an eight-hour wedding produces roughly 1,600 to 2,400 raw frames, of which 15% to 25% are usually delivered. At 30 MB per RAW that is about 47 to 70 GiB on the card before any backup copies.
About 119 GiB. Card capacity is advertised in decimal gigabytes where 1 GB is 1,000,000,000 bytes, while your computer counts in binary gibibytes of 1,073,741,824 bytes. Formatting takes a little more, so plan around 119 GiB rather than 128.
Keep three copies of the files, on two different kinds of media, with one copy stored off site. The card still in the camera counts as a copy only until it is reformatted, which is why the planner multiplies the RAW total by the number of copies you actually keep.
Multiply the number of delivered images by your own minutes per image: 400 images at 90 seconds each is 10 hours of editing, or about two working days at six focused hours. Culling and export time sit on top of that, so a five-week delivery promise needs the calendar space to match.