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About this tool
Plan how many photocopy sets you need across application, verification and admission stages — with pages, spares and cost.
This planner computes how many photocopy sets of your documents an admission or recruitment process actually needs: for each stage it multiplies sets-per-application by the number of applications, sums across stages, adds the customary two spare sets, and converts the total into pages and copying cost. It also counts separately how many sets need attestation, since those require signatures before the day. It is built for students and job applicants juggling form submission, document verification, counselling rounds and joining formalities at once.
Open Photocopy Set Planner on AltFTool — it loads instantly in your browser.
Add your input to the workspace.
Adjust the options until the result looks right.
Copy or download the output and put it to work.
Sets per application times applications, per stage — no more guessing on the counselling-day queue.
Flag which stages need attested copies and see how many sets must be signed or stamped beforehand.
Total sets become total pages and an estimated bill at your local per-page rate.
Carry what each stage's prospectus specifies plus at least two spare sets — the buffer this planner adds by default, matching the 'carry extra sets' advice on most Indian university admission checklists. A typical cycle (application, verification, counselling, joining) asks for around six sets in total, but the binding number is always your own notification.
A self-attested copy carries your own signature with the words 'true copy', while gazetted attestation needs a Group A/B government officer's signature and stamp. Since 2014 the Government of India has directed departments to accept self-attested copies for most purposes, verifying originals only at the final stage — but some universities and state processes still ask for gazetted attestation, so check each notification.
Black and white is accepted almost everywhere and costs roughly a quarter of colour copying; colour is worth it only for documents where a seal or photograph matters, such as some ID proofs. What matters more is legibility — recopy anything where the text or photo is unclear, because verification officers can reject faint copies.
Because processes routinely demand one more set than announced — an extra counselling round, a damaged copy, or an office that keeps a set it was only meant to view. Two spares per person is the standard checklist advice; at typical Indian copy-shop rates of Rs 1-3 per page, a spare 12-page set costs less than the auto fare back to the copy shop.