AltF Minutes

Turn a meeting transcript into minutes

Paste a transcript from Zoom, Microsoft Teams or Google Meet, or open a .vtt or .srt caption file, and AltF Minutes pulls out the key points, decisions, action items with owners and due dates, open questions and risks. It works by matching words and patterns in your browser, so nothing is uploaded and nothing is rewritten.

  • Free, no sign-up
  • Nothing uploaded
  • No AI rewriting
  • Works on mobile

Transcript to meeting minutes

Paste a Zoom, Google Meet or Teams transcript, a caption file, or rough notes. You get the key points, decisions, action items with owners and due dates, open questions and risks, all quoted from your text.

Speaker lines like "Name: text" and timestamps from caption files are recognised automatically.

Your transcript is processed by JavaScript in this tab. It is not uploaded, stored or sent to AltFTool or anyone else. How it works

Where to get the transcript

  • Zoom: cloud recording with audio transcript, then download the .vtt file.
  • Microsoft Teams: turn on transcription, then download the transcript from the meeting chat or recap.
  • Google Meet: turn on transcripts (on supported plans); the transcript is saved as a Google Doc you can copy.
  • Any caption file (.vtt or .srt) or your own typed notes also work.

How the extraction works

  • Caption clean-up: WEBVTT headers, cue numbers, timestamps like [00:12:03] and markers like (inaudible) are removed. "Name 10:02 AM" header lines from Teams or Meet become speaker labels.
  • Speakers: a line that starts with a name and a colon ("Priya: ...") is a speaker turn. Word share per speaker is counted from those turns.
  • Decisions: sentences with cue words such as agreed, decided, approved, confirmed, signed off, going with or motion carried.
  • Actions: sentences with will, I'll, need to, follow up, send, prepare, review, owner or due, and requests like "Omar, can you ...?". Negations such as won't are skipped.
  • Owners: an explicit "Owner: X" or @mention, a known speaker's name before will/needs to, the speaker themself for "I'll ...", or Team for "we will".
  • Due dates: by/before/on followed by a weekday, a date, end of day/week/month, tomorrow, next week, EOD or ASAP.
  • Key points: sentences scored by decision and risk words, recurring topic words and position (meeting opening and wrap-up). The top five are shown in their original order.

Why no AI

AI summarisers rewrite what people said and need your transcript on someone's server. AltF Minutes only quotes sentences from your text, so you can trust every line came from the meeting, and the transcript never leaves your device. The trade-off: it cannot infer what was not said, so check owners and dates before sending.

Transcript to minutes: questions and answers

Does it work with Teams transcripts that put the name on its own line?

Yes. A line like "Priya Shah 10:02 AM" followed by the text is turned into a speaker turn for Priya Shah.

Is there a size limit?

Opened files are capped at 2 MB, which is many hours of transcript. Pasted text has no fixed limit, but very long meetings are easier to review in parts.

Can it summarise in other languages?

Cue words are English only for now, so other languages will show speakers and word counts but few decisions or actions.

What to put in meeting minutes, and what to leave out

Include

  • Meeting name, date, time and place or link
  • Who chaired and who took the notes
  • Attendees and apologies (and quorum, for boards)
  • The purpose or agenda, item by item
  • A short summary of each discussion, not a transcript
  • Every decision, worded exactly as agreed (motions with mover, seconder and vote for boards)
  • Action items with one owner and a due date each
  • Open questions and parked topics
  • Date of the next meeting

Leave out

  • Word-for-word chatter and side conversations
  • Personal opinions, jokes or emotional remarks
  • Who said what in a heated debate, unless the record requires it
  • Confidential or legal advice that belongs in a separate privileged record
  • Guesses about owners or deadlines nobody actually stated

Templates and guides

All of AltF MinutesTranscript extractor, templates, agenda timer, tracker and cost calculator.Meeting minutes templateFree meeting minutes template you fill in online: team, board, standup, 1:1, kickoff, retro and client formats. Export to Docs, Word, PDF or Markdown.How to write meeting minutesHow to write meeting minutes before, during and after the meeting: what to include, what to leave out, an example and a free template you can fill in.MOM formatMOM full form, the standard minutes of meeting format, a sample MOM in business English and a free template to fill in and email in minutes.Board meeting minutesFree board meeting minutes template with call to order, quorum, approval of prior minutes, motions, votes and adjournment. Fill in online and export.Nonprofit, HOA and club minutesSimple meeting minutes template for nonprofits, HOAs, PTAs, clubs and churches: attendance, quorum, reports, motions, votes and actions. Free, no sign-up.Action items templateWrite action items that get done: one owner, a verb and a due date. Free action items template and tracker with owner filters and CSV export.Meeting agenda templateFree meeting agenda template with time allocation: start and end times for each item, an overrun warning and a live meeting timer. Turns into minutes in one click.Meeting cost calculatorCalculate what a meeting costs: attendees x hourly rate x length, with overhead, prep time and recurring yearly cost. Live cost meter. Free, private.Meeting minutes examplesMeeting minutes examples you can copy: team meeting, board meeting, client call, standup and project kickoff, with decisions and action items done right.Standup meeting notesFree daily standup notes template: yesterday, today and blockers for each person, a 15-minute agenda timer and blocker actions you can track.One-on-one meeting notesFree one-on-one meeting notes template and 1:1 agenda: wellbeing, priorities, feedback both ways and growth, with agreed actions you can track.Project kickoff meetingFree project kickoff meeting template: goals, scope, roles, timeline, risks and communication plan, with a timed agenda and minutes you can export.Retrospective notesFree sprint retrospective template: what went well, what did not, ideas to try and agreed actions with owners. Includes a 45-minute retro agenda timer.Client meeting notesFree client meeting notes template: client needs, proposal, concerns, decisions and next steps, ready to paste into a follow-up email.

More free meeting tools

Plan the meeting

Before anyone joins.

During and after

Capture, summarise and follow up.

Time and cost

Keep meetings short and worth it.

AltF Minutes runs in your browser. Transcripts are never uploaded; only your minutes draft and action list are kept, in this browser's local storage.