AltF Minutes

Free meeting minutes template

Pick a meeting type, fill in the attendees, discussion, decisions and actions, and watch the formatted minutes build beside the form. Copy them into an email or Google Docs, download Markdown, text or HTML, or print to PDF. The draft saves on your device as you type.

  • Free, no sign-up
  • Nothing uploaded
  • No AI rewriting
  • Works on mobile

What the template includes

  • Meeting name, date, time and place or link
  • Who chaired and who took the notes
  • Attendees and apologies (and quorum, for boards)
  • The purpose or agenda, item by item
  • A short summary of each discussion, not a transcript
  • Every decision, worded exactly as agreed (motions with mover, seconder and vote for boards)
  • Action items with one owner and a due date each
  • Open questions and parked topics
  • Date of the next meeting

Seven formats in one template

  • Team meeting: progress, priorities, blockers
  • Board / committee: chair, secretary, quorum, resolutions
  • Daily standup: yesterday, today, blockers
  • One-on-one: wellbeing, feedback, growth
  • Project kickoff: goals, scope, roles, timeline, risks
  • Retrospective: went well, did not, ideas, actions
  • Client meeting: needs, proposal, concerns, next steps

Tips for faster minutes

  • Fill the header (date, attendees) before the meeting starts.
  • Type decisions the moment they are agreed, in the words used.
  • Write each action as one owner, a verb and a due date: "Lena - send the test plan to legal - Thursday".
  • Send the minutes within a day, then move the actions to the tracker.

Meeting minutes template: questions and answers

Can I use this meeting minutes template in Word or Google Docs?

Yes. Press Copy for email / Docs and paste into Word or Google Docs; headings, lists and the action table keep their formatting. You can also download the .html file and open it in Word.

Is my draft saved?

It autosaves to your browser's local storage, so a refresh does not lose it. It is not uploaded, and Clear draft removes it.

Which template should I pick?

Team meeting suits most recurring meetings. Use Board / committee when you need formal resolutions and attendance, and the standup, one-on-one, kickoff, retro or client formats for those specific meetings.

What to put in meeting minutes, and what to leave out

Include

  • Meeting name, date, time and place or link
  • Who chaired and who took the notes
  • Attendees and apologies (and quorum, for boards)
  • The purpose or agenda, item by item
  • A short summary of each discussion, not a transcript
  • Every decision, worded exactly as agreed (motions with mover, seconder and vote for boards)
  • Action items with one owner and a due date each
  • Open questions and parked topics
  • Date of the next meeting

Leave out

  • Word-for-word chatter and side conversations
  • Personal opinions, jokes or emotional remarks
  • Who said what in a heated debate, unless the record requires it
  • Confidential or legal advice that belongs in a separate privileged record
  • Guesses about owners or deadlines nobody actually stated

Templates and guides

All of AltF MinutesTranscript extractor, templates, agenda timer, tracker and cost calculator.How to write meeting minutesHow to write meeting minutes before, during and after the meeting: what to include, what to leave out, an example and a free template you can fill in.Transcript to minutesPaste a Zoom, Teams or Google Meet transcript and get minutes: decisions, action items with owners and due dates, questions and risks. Nothing is uploaded.MOM formatMOM full form, the standard minutes of meeting format, a sample MOM in business English and a free template to fill in and email in minutes.Board meeting minutesFree board meeting minutes template with call to order, quorum, approval of prior minutes, motions, votes and adjournment. Fill in online and export.Nonprofit, HOA and club minutesSimple meeting minutes template for nonprofits, HOAs, PTAs, clubs and churches: attendance, quorum, reports, motions, votes and actions. Free, no sign-up.Action items templateWrite action items that get done: one owner, a verb and a due date. Free action items template and tracker with owner filters and CSV export.Meeting agenda templateFree meeting agenda template with time allocation: start and end times for each item, an overrun warning and a live meeting timer. Turns into minutes in one click.Meeting cost calculatorCalculate what a meeting costs: attendees x hourly rate x length, with overhead, prep time and recurring yearly cost. Live cost meter. Free, private.Meeting minutes examplesMeeting minutes examples you can copy: team meeting, board meeting, client call, standup and project kickoff, with decisions and action items done right.Standup meeting notesFree daily standup notes template: yesterday, today and blockers for each person, a 15-minute agenda timer and blocker actions you can track.One-on-one meeting notesFree one-on-one meeting notes template and 1:1 agenda: wellbeing, priorities, feedback both ways and growth, with agreed actions you can track.Project kickoff meetingFree project kickoff meeting template: goals, scope, roles, timeline, risks and communication plan, with a timed agenda and minutes you can export.Retrospective notesFree sprint retrospective template: what went well, what did not, ideas to try and agreed actions with owners. Includes a 45-minute retro agenda timer.Client meeting notesFree client meeting notes template: client needs, proposal, concerns, decisions and next steps, ready to paste into a follow-up email.

More free meeting tools

Plan the meeting

Before anyone joins.

During and after

Capture, summarise and follow up.

Time and cost

Keep meetings short and worth it.

AltF Minutes runs in your browser. Transcripts are never uploaded; only your minutes draft and action list are kept, in this browser's local storage.