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Gemini in Google Workspace vs Microsoft 365 Copilot

Gemini in Google Workspace: Google's AI built into Gmail, Docs, Sheets, Slides and Meet to draft, sum up and organise. Microsoft 365 Copilot: AI inside Word, Excel, PowerPoint, Outlook and Teams. Here is how they compare on features, pricing, platforms, pros and cons.

Quick verdict

Gemini in Google Workspace

Best for: Businesses and schools that already run on Google Workspace.

Stands out for: Works inside familiar Google apps; Uses your own files as context.

Microsoft 365 Copilot

Best for: Organisations that run on Microsoft 365.

Stands out for: Built into familiar Office apps; Can use your work files and email.

Side-by-side comparison

Comparison of Gemini in Google Workspace, Microsoft 365 Copilot
Gemini in Google Workspace
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Microsoft 365 Copilot
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What it isGoogle's AI built into Gmail, Docs, Sheets, Slides and Meet to draft, sum up and organise.AI inside Word, Excel, PowerPoint, Outlook and Teams.
Pricing
PaidIncluded in many Google Workspace plans
Paid
Free to useNoNo
CategoryAI ProductivityAI Productivity
Editor rank#4 in category#13 in category
Made byGoogleMicrosoft
Best forBusinesses and schools that already run on Google Workspace.Organisations that run on Microsoft 365.
Key features
  • Email drafting and summaries in Gmail
  • Writing help in Docs and image help in Slides
  • Meeting notes in Google Meet
  • Answers grounded in your Drive files
  • Works inside Office apps
  • Uses your work files and email
  • Meeting recaps in Teams
Pros
  • Works inside familiar Google apps
  • Uses your own files as context
  • Built into familiar Office apps
  • Can use your work files and email
  • Enterprise security controls
Cons
  • Requires a Workspace plan for full features
  • Full features require a paid add-on
  • Answers depend on how well files are organised
Use it to
  • Summarise a long Gmail thread
  • Draft a proposal in Google Docs
  • Get automatic notes from a Meet call
  • Draft a Word document from your notes
  • Analyse data in Excel by asking questions
  • Summarise long email threads in Outlook
Web app
iPhone & iPad
Android
Windows
Mac

Gemini in Google Workspace vs Microsoft 365 Copilot: questions

Is Gemini in Google Workspace better than Microsoft 365 Copilot?

Neither wins for everyone. Our editors rank Gemini in Google Workspace slightly higher overall in AI Productivity, but Microsoft 365 Copilot can be the better fit: Organisations that run on Microsoft 365.

Which is free, Gemini in Google Workspace or Microsoft 365 Copilot?

Neither has an ongoing free plan: Gemini in Google Workspace is paid and Microsoft 365 Copilot is paid.

Can I use Gemini in Google Workspace and Microsoft 365 Copilot together?

Yes. Many people keep both and pick per task, for example summarise a long Gmail thread with Gemini in Google Workspace, and draft a Word document from your notes with Microsoft 365 Copilot.

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