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About this tool
Draft a formal follow-up for your relieving letter, experience certificate and full and final settlement, with tenure and statutory deadlines worked out.
This tool drafts the letter that chases a pending relieving letter, experience certificate and full and final settlement, with the statutory deadlines already computed. It works out your exact tenure in years, months and days from the joining date and last working day, dates the two-working-day wage settlement deadline under section 5(2) of the Payment of Wages Act, 1936, the thirty-day gratuity deadline under section 7(3) of the Payment of Gratuity Act, 1972, and escalates the tone automatically the longer the employer has taken.
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Years, months and days derived by walking calendar months, so month-end joining dates come out right.
Wage settlement due date counted in working days, gratuity due date counted in calendar days from your last day.
A polite request inside the usual window, a reminder past it, and a pre-escalation letter when it is badly overdue.
There is no central statute that mandates a document called a relieving letter, but several state Shops and Establishments Acts require the employer to issue a service certificate when employment ends, and EPFO requires the employer to mark the member's date of exit. Withholding these after a properly served notice period is a grievance you can take to the jurisdictional Labour Commissioner.
Wages earned up to the last working day must be paid before the expiry of the second working day from the day employment ends, under section 5(2) of the Payment of Wages Act, 1936; section 17(2) of the Code on Wages, 2019 carries the same rule forward. In practice most employers work to a 30 to 45 day settlement cycle, which is company policy rather than law.
Gratuity becomes payable on resignation after five years of continuous service under section 4(1) of the Payment of Gratuity Act, 1972, and the employer must arrange payment within 30 days of it becoming due under section 7(3). A delay beyond that attracts simple interest under section 7(3A), and an unpaid claim can be taken to the Controlling Authority appointed under the Act.
A relieving letter confirms the date you were relieved and that nothing is pending against you, which is what a new employer's onboarding team asks for. An experience or service certificate states your designation, tenure and the nature of your duties, and is the document that supports your CV — ask for both in the same request so you do not have to follow up twice.