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About this tool
Turn an event date into a dated deliverables schedule with edit-hour estimates, start-by dates and a capacity check.
An event video delivery planner converts the last day of a shoot into dated deadlines for every deliverable, estimates the editorial hours behind each one, and works backwards to the day that edit has to start. Effort uses the way editorial work is normally quoted — fixed hours for ingest and export, plus hours per finished minute of runtime — and turnaround can be counted in business days or calendar days to match the wording in your contract. It is built for event videographers and production coordinators who need to know before signing whether the schedule is physically achievable.
Open Event Video Delivery Planner on AltFTool — it loads instantly in your browser.
Upload or drag in the file you want to work with.
Adjust the settings and preview the result.
Download the finished file to your device.
Every deliverable gets a real calendar date derived from your turnaround terms.
The planner tells you the day to begin, not just the day it is owed.
Total effort is compared against the working days actually available before final delivery.
A social teaser is usually promised within 24 to 72 hours, a highlight film in two to three weeks, and full session or keynote recordings in three to four weeks. Whatever you agree, state in the contract whether those are business days or calendar days — the difference on a 14-day turnaround is nearly three weeks versus two.
Plan on roughly 8 hours of edit per finished minute for a music-led, graded and sound-designed highlight, so a three-minute film is around 24 hours plus ingest and export. Long-form multicam such as a keynote is far cheaper per minute, closer to 1.5 hours per finished minute, because most of the work is syncing and switching rather than crafting.
Business days, and say so explicitly. A client reading 'ten days' will assume calendar days and expect delivery a full weekend earlier than you planned, which is one of the most common sources of avoidable disputes on event jobs.
No — the dates here cover editorial work only. Add your own buffer for each revision round, because a two-round approval cycle with a 48-hour client response window typically adds a week to the final delivery date.