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About this tool
Build a standard operating procedure prompt with RACI roles, control checks and ISO 9001 document-control fields.
An SOP document prompt builder converts a title, an owning role and a list of "Role: action" steps into an AI prompt that produces a complete standard operating procedure. The prompt carries the document-control fields ISO 9001:2015 clause 7.5 expects — identification, version, effective date, review date and approval — plus a RACI responsibilities table with exactly one Accountable role per step, control checks with measurable acceptance criteria, and an escalation path. It also calculates the next review date from your effective date and chosen review cycle.
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Give the Procedure title, the Process owner (accountable role), a Risk level, the Effective date and a Review cycle of Quarterly, Every 6 months, Annually or Every 2 years, then write the Steps one per line as "Role: action".
The builder counts the procedure steps, notes when a draft runs past twenty steps, and works the Next review due date out from the effective date and the chosen cycle.
The generated prompt asks for the ISO 9001 document-control header, a RACI table with a single Accountable role per step, control checks with measurable acceptance criteria, records and an escalation path; Copy prompt copies it and Reset restores the defaults.
Document ID, version, owner, approver, effective date and next review date are demanded up front, not bolted on later.
The RACI rule is enforced in the prompt, so ownership gaps surface as TODO(verify) instead of quietly disappearing.
Pick a quarterly, six-month, annual or two-year cycle and the next review date is worked out from the effective date, month-end included.
Purpose, scope, definitions, responsibilities, materials and access, the numbered procedure, control checks, records, escalation and a revision history. Purpose and scope come first because they stop the procedure being applied to a situation it was never written for.
ISO 9001:2015 does not mandate a template. Clause 7.5 requires that documented information is identified and described, in a suitable format, and reviewed and approved for suitability and adequacy — which in practice means a title, an ID, a version, a date, an owner and an approver, kept under change control.
RACI labels each activity as Responsible (does the work), Accountable (answerable for the outcome), Consulted (gives input before it completes) or Informed (told afterwards). The one hard rule is a single Accountable person per activity — two accountable owners is the most common cause of a step nobody actually does.
Aim for twenty steps or fewer in one procedure. Beyond that, group the steps into named phases or split the document, because a reader who loses their place mid-procedure is the point at which errors get introduced. This builder flags any draft over twenty steps.