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About this tool
Plan a podcast season: publish dates, edit and recording deadlines, batch sessions and mid-season break on one grid.
The Podcast Release Calendar Planner turns a first-drop date, a cadence and your edit turnaround into a dated grid of every publish date plus the edit-lock and recording deadline that sits behind it. It works backwards from each release — recording deadline = publish date minus the scheduled-early buffer minus the edit turnaround — and groups episodes into batch recording sessions dated by the earliest deadline in each batch. Built for solo hosts and small production teams planning a season before the first guest is booked.
Open Podcast Release Calendar Planner on AltFTool — it loads instantly in your browser.
Add your input to the workspace.
Adjust the options until the result looks right.
Copy or download the output and put it to work.
Every recording and edit deadline is derived from the publish date, not guessed at.
Recording sessions are dated by the tightest deadline in the batch, so a session is never planned too late.
A mid-season hiatus shifts the whole back half of the calendar instead of breaking the pattern.
Aim for a bank of three to four finished episodes before you launch, and stay at least two episodes ahead once you are running. That covers a sick week, a guest cancellation or a slow edit without breaking the release streak, which is what listeners and the platform charts respond to.
Tuesday and Wednesday mornings are the most common drop days because midweek commute listening is highest, but consistency matters more than the specific day. Pick one weekday, publish on it every time, and this planner keeps that weekday fixed across the whole season.
Upload and schedule the finished file at least 24 to 48 hours ahead. RSS feed changes take time to propagate to Apple Podcasts, Spotify and YouTube Music, and a buffer means a failed upload does not become a missed release.
No — it counts calendar days in UTC and does not skip holidays or weekends. If a recording deadline lands on a day nobody is working, move that session earlier by hand; the planner is a scheduling aid, not a substitute for your team's own availability.