Too many vendors, not enough hours? Connect with FM firms who run it all for you.
OpsHarbor is an independent information and referral service. We don’t manage facilities ourselves — we connect businesses with experienced, independent facility management firms for maintenance, cleaning, vendors and multi-site coordination. You compare, and you decide who to work with.
A free, no-obligation consultation to scope your facilities program
Experienced, independent facility management firms — we connect you, we never manage sites ourselves
One field on this page: your work email. No site lists, no floor plans
OpsHarbor is an independent referral service, not a facility management firm. We do not manage facilities ourselves. Scope, service levels and pricing vary by firm, portfolio and region; no specific outcome is guaranteed.
One dashboard, every site
Experienced, independent FM firms
Independent referral service Experienced FM firms We connect · we don't manage Email only · no sensitive data Smart-hiring tips shared
Start here
One email connects you to a free facilities consultation
No long forms, no phone screening you didn’t ask for. You give us an email address; we help connect you with an experienced facility management firm for a free consultation.
Independent
Experienced firms
Email only
No guarantees
Hiring tips shared
FreeNo-cost consultation to scope your facilities program with an FM firm
9+ servicesMaintenance, cleaning, vendors, compliance and multi-site
50 statesIndependent, experienced facility management firms across the U.S.
You decideNo obligation — you choose which firm to work with, always
OpsHarbor is an independent information and referral service, not a facility management firm. Figures describe the service, not any promised result; availability of firms varies by location, portfolio and scope.
How it works
Four steps from first email to one accountable partner
Here is exactly what happens after you enter your email — no surprises, no pressure, and no one committing you to anything without your say-so.
One dashboard, every site
99%
Uptime
96%
SLAs met
Consistent standards & reporting across sites
01Step one
Tell us about your sites
Share one email address and, when you're ready, a few basics — how many sites, roughly what you need managed, and what's prompting the change. That's the whole ask on this page. No floor plans, nothing sensitive.
02Step two
We match you with FM firms
We help connect you with experienced, independent facility management firms that fit your portfolio and needs. OpsHarbor doesn't manage facilities itself — we make the introductions.
03Step three
Compare scope and SLAs
Ask each firm for a written scope, an SLA-based proposal and pricing, then compare them like for like. Scope, service levels and pricing vary by firm, portfolio and region.
04Step four
You choose and engage
Pick the firm that fits and engage them directly, on terms you agree to in writing. Any contract and payment is arranged between you and the independent firm — never through us.
OpsHarbor is an independent information and referral service. We do not manage facilities ourselves — we help connect you with experienced, independent facility management firms. Any firm you choose is independently responsible for the services it provides. Scope and pricing vary, and no specific outcome is guaranteed.
What we help with
Every part of running a building, one starting point
Whatever your portfolio needs, we aim to connect you with experienced firms that manage it every day. Descriptions below are general information — scope and pricing come from the firm you choose.
Preventive & reactive maintenance
Planned & on-demand
Planned preventive maintenance plus responsive repairs across building systems — so small issues get handled before they become downtime.
Scope varies by portfolio.
Janitorial coordination
Cleaning programs
Coordinated janitorial and cleaning programs across your sites, managed to a consistent standard with reporting you can actually see.
Standards vary by firm.
HVAC & mechanical
Systems management
Management of HVAC, plumbing and mechanical systems and the vendors behind them — planned service and quick response when things break.
Coverage varies by contract.
Grounds & landscaping
Exterior & seasonal
Grounds, landscaping, parking and seasonal services (including snow and ice) coordinated so your exterior always makes the right impression.
Seasonal scope varies.
Vendor & contract management
One point of contact
One accountable partner to source, manage and hold your vendors to standard — instead of you juggling a dozen separate relationships.
Vendor terms vary.
Space & move management
Reconfigures & moves
Space planning, reconfigurations, and office moves coordinated end to end so your team stays productive through the change.
Project scope varies.
Energy & sustainability
Efficiency programs
Energy management and sustainability programs that can lower operating costs and support your ESG and reporting goals.
Results vary by building.
Health, safety & compliance
Inspections & records
Safety inspections, compliance tracking and documentation that keep your buildings audit-ready and your people protected.
Requirements vary by site.
Multi-site programs
Portfolios & chains
Consistent standards, reporting and a single point of accountability across a portfolio, chain or campus of buildings.
Availability varies by region.
The services above are general information only. OpsHarbor does not manage facilities, perform maintenance or coordinate vendors itself — we connect you with experienced, independent facility management firms. Scope, service levels and pricing vary by firm, portfolio and region, and no specific outcome is guaranteed. Ask any firm for a written scope and SLA-based proposal before you commit.
When to bring in a partner
Signs it’s time to bring in an FM firm
Plenty of teams manage buildings in-house until they can’t. These are the moments operations leaders tend to reach out for a real partner.
You're juggling too many vendors
Cleaning, HVAC, landscaping, repairs, security — every service is a separate contact, contract and invoice, and it's eating your week.
You're stuck firefighting
You're reacting to breakdowns instead of preventing them, and there's no plan keeping your buildings ahead of problems.
You're scaling to multiple sites
More locations means more complexity, and keeping standards consistent across sites has outgrown a spreadsheet.
No single point of accountability
When something goes wrong, it's not clear who owns it — and compliance and reporting keep slipping through the cracks.
Whoever you consider, do a little homework first: confirm insurance and certifications, get a written scope with clear SLAs, and ask how they manage subcontractors. You can also look up a company at the Better Business Bureau (BBB.org).
Why OpsHarbor
We connect you. We don’t manage your sites ourselves.
That is the whole model, and we say it plainly. OpsHarbor is an independent information and referral service — the firm you choose does the actual management, maintenance and coordination, on terms you agree to directly with them.
We connect — we don't manage your sites
OpsHarbor is an independent information and referral service. The management, maintenance and vendor coordination are handled by the firm you choose, never by us.
Experienced, independent FM firms
We help connect you with experienced facility management firms. Each is separately responsible for the services, SLAs and subcontractors it provides to you.
One field: your email, nothing sensitive
The only thing you enter here is an email address. We never ask for site lists, floor plans, payment details or access information on this page.
Honest about pricing — no guarantees
Scope, service levels and pricing vary by firm, portfolio and region. We don't promise a price or an outcome — you compare proposals and decide.
Composite stories
What one accountable partner can feel like
Honest, non-hype accounts of what the referral experience can be like.
We grew from two buildings to seven and I was drowning in vendor calls. OpsHarbor connected me with a couple of FM firms — I compared their SLAs in writing and finally handed the chaos to one accountable partner.
AAdaeze O. Atlanta, Georgia
What I appreciated was how upfront everyone was about scope. Nobody promised the moon over email — I got a real proposal with service levels and pricing I could actually compare.
RRyan K. Denver, Colorado
We needed maintenance, cleaning and compliance under one roof across a campus. The firm they pointed us to gave us reporting we'd never had before, and it finally felt managed instead of improvised.
LLena P. Minneapolis, Minnesota
Composite, illustrative examples, not statements from identified clients; individual results vary. Nothing here predicts or promises a result. Scope, service levels and pricing vary by firm, portfolio and region.
Hire smart
Smart-hiring tips before you sign anything
A few minutes of homework protects your budget and your buildings. These are genuinely useful habits — and a free public resource — that apply no matter who you choose.
How to choose a facility management firm
Whether you work with someone we connect you to or find on your own, run through this short checklist first:
Confirm insurance & certifications. Ask for a current certificate of insurance and any relevant industry certifications before you engage.
Get a written scope with clear SLAs. Defined service levels and response times let you compare firms like for like and hold them accountable.
Ask how they manage subcontractors. Understand who does the work, how vendors are vetted, and what reporting you’ll receive.
Check references from similar portfolios. Talk to a client with a comparable footprint. You can also look a company up at the Better Business Bureau (BBB.org).
Straight answers
Questions worth asking first
No. OpsHarbor is an independent information and referral service. We do not manage facilities, perform maintenance or coordinate vendors ourselves — we help connect you with experienced, independent facility management firms. Any firm you choose is independently responsible for the services it provides to you.
Last step
Your buildings, handled.
One email connects you with an experienced facility management firm for a free, no-obligation consultation. No sensitive details on this page — just a first conversation, whenever you’re ready.
An independent referral service — we connect, we don’t manage your sites ourselves
Email only — never payment details, site lists or building-access information
